How to use
Tap Done if it's handled, Skip if you're not doing it this time, or Needs Scheduling if it still needs a time block. Use the ⏱ Est. time dropdown on each task to estimate how long it will take — this will help build your daily schedule. Once you've marked everything up, we can create a schedule so you'll know exactly what you're focusing on each day leading up to the exhibition.
Artwork & Space
Frame photos for the exhibition
Confirm with dad which pieces he's showing
Map out full show flow & hanging plan
Hang photos
Book space cleaning
Events & Promotion
Create event links for all three timeslots
Send out event invitations / promotion
Call Orv — discuss inviting his network
Exhibition Booklet
Finish writing the stories for the booklet
Order printed booklets
Vendors & Staff
Confirm videographer
Confirm event photographer
Confirm niece for door
Decide on drinks service
Food (Juneteenth Only · Not June 20)
Decide on food menu for Juneteenth
Delegate food display to sister (scaled back)
Atmosphere
Decide on playlist
Personal Prep
Get with stylist for the night
Communications & RSVP
Confirm parking lot permission with owner
Draft 48-hour reminder email
Draft day-of reminder email
Exhibition Experience
Full walkthrough — experience the space as a guest
Test & finalize lighting placement
Decide on décor elements (plants, ottomans, etc.)
Identify reset person + walk them through responsibilities
Supplies & Logistics
Purchase event supplies (plates, napkins, cups, etc.)
Charge all devices day before
Legacy & Lineage
Research family connection to Emmett Till
Meet with family member who knows the family tree
Artist Talk
Outline brief artist talk
Draft talking points & interview questions
Booklet Production
Find a freelancer to lay out the booklet
Send freelancer the template file, new images, prices & stories
Pricing & Sales
Review & finalize pricing on all pieces
Decide on sold piece system (dot stickers, etc.)
Set up invoicing & delivery process for sold pieces
Decide pricing & sales plan for dad's pieces
Recognition & Narrative
Decide how to acknowledge the museum acquisition at the show
Decide how to acknowledge the upcoming Smithsonian-backed book
Attendee Capture
Decide on sign-in method (tablet vs. written sheet)
Set up & test the sign-in system before show day
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